Clarksville Commons is responsible for administering and enforcing all Clarksville Commons Farmers Market Rules & Procedures, as well as public safety, space assignments, and market data collection. Clarksville Commons has final authority in resolving issues in a civil and efficient manner. Clarksville Commons’ Director of Community Relations will act as the Market Manager.
Market Opening and Closing
Market vendors must arrive at least a half hour before but no more than 90 minutes before the farmers market opens. Vendors must unload their vehicle and immediately move their vehicle to the parking lot – no setting up while the vehicle is still on the plaza. All vehicles must be off the plaza by 9:45am (fifteen minutes before the start of the market). Latecomers must walk in their products and set-up onto the plaza.
Market vendors may not begin packing up to leave or leave the market site until closing time. Vendors may continue to sell as they load up. Vendors may not bring their vehicle onto the plaza until they are completely packed up, including their tent. Vendors must leave the plaza as soon as possible after the close of the market.
It is the responsibility of Clarksville Commons to ensure a safe and orderly market environment. Clarksville Commons will make decisions to alter market hours based on weather reports and on-site market conditions. It is in the authority of Clarksville Commons to close a market early or open a market late due to severe or inclement weather. If a market is cancelled due to severe weather, vendors will be notified in a timely manner by email and/or phone.
Market Fee Structure
A full-time vendor will pay $400 for a market space for the entire season. Market space is understood to mean the space necessary for one 10×10 tent. One or two additional spaces may be purchased for $50 per space for the entire season. Full-time vendor payment must be received before the vendor can attend the market.
A half-time vendor will pay $250 for a market space twice a month during the market season, preferably every other week. Market space is understood to mean the space necessary for one 10×10 tent. Half-time vendors must submit their list of intended participation dates with their application. Half-time vendor payment must be received before the vendor can attend the market.
A guest vendor will pay $30 for a market space per market they attend. Market space is understood to mean the space necessary for one 10×10 tent. Guest vendors are expected to participate in at least one market per month. Guest vendors must submit their list of intended participation dates with their application.
Guest vendor payment must be received before the vendor can attend the market.
Market Vendor Trial
Vendors who are considering joining the Clarksville Commons Farmers Market as a full-time, half-time or guest vendor may participate in one market at no charge. Potential vendors must submit their complete application and be approved before attending on a trial basis. Trial vendors who decide to join the market after July 1 will have their fee prorated.
Clarksville Commons reserves the right to alter market fee structure as necessary.
A minimum attendance of 80% of market days is required for a full-time vendor to be considered for admission to the Clarksville Commons Farmers Market the following season and to hold the vendor’s assigned place at the market. This minimum attendance requirement may be waived by Clarksville Commons.
At the beginning of the market season, vendors will be provided with contact information for Clarksville Commons’ Director of Community Relations. If a vendor has to miss a market, they must email or call the Dir. of Community Relations at least 24 hours in advance.
If a vendor is delayed and will arrive late to a market, they must notify the Director of Community Relations by phone call or text.
If a same-day emergency occurs that results in the vendor needing to skip that day’s market, the vendor must call or text the Dir. of Community Relations.
Farmers Market Nutrition Programs
Clarksville Commons strongly encourages all farmers/growers of fruits and vegetables to accept Farmers Market Nutrition Program coupons for low-income Women, Infants, and Children (WIC) and Seniors’ Farmers Market (SFMNP) coupons from customers for qualifying purchases.
WIC/SFMNP certificates of participating farmers/growers must be displayed at their market stand.
To apply to be eligible to accept coupons in Maryland contact:
Shelby Watson, Director of Marketing, Maryland Department of Agriculture at 410-841-5776
The Market accepts the Supplemental Nutrition Assistance Program (SNAP) at the market level for the purpose of participating in the Maryland Market Money program, and all vendors who have eligible items are required to participate in the SNAP-MMM token program. Vendors who are eligible to accept SNAP directly are also permitted to do so; however, they must notify the market management of their plan to do so prior to the start of the market season. Through the MMM program, the Market also provides a match at the market level, and all vendors who accept SNAP tokens must also accept matching tokens. Vendors must submit tokens on a weekly basis to the market manager and will be reimbursed on a monthly basis. If vendors accept SNAP directly, they must agree to provide receipts to their SNAP customers which may be redeemed for matching tokens at the Clarksville Commons market table.
Vendors selling non-edible products such as flowers, plants, wreaths, yarn, soap, ready-to-eat foods, or other items that are subject to sales tax, should comply with local and state tax regulations. Vendors must provide their sales tax identification number and a copy of their sales tax card. Applicants should be aware that the state of Maryland requires sales tax on all retail food sales. Vendors at the Clarksville Commons Farmers Market will need to comply with these requirements as mandated by the state of Maryland.
Market Stand Requirements
Mark Space Assignments
Clarksville Commons retains control of all unassigned space openings. Such spaces will be available to current and new vendors who wish to change the size of location of their space. Requests from current vendors for space assignment changes will be considered before locating new vendors in a market. Space assignments to new vendors will be made at Clarksville Commons’ discretion to ensure the viability of the farmers market.
Before the market opens, vendors must post prices for all items and hang WIC/SFMNP signage if enrolled in the program. Prices must be posted for the duration of each market. Farmers must post the source of any produce they have not grown themselves. Vendors are required to post a minimum 11”x17” business sign at the stand on every market day.
All canopies/tents must be sufficiently and safely secured to the ground or weighted, from the moment the canopy/tent is erected at the start of the market until the moment just before it is taken down at the end of the market. If canopies/tents are inadequately secured, the vendor will be asked to take it down and sell without it.
Per Howard County regulation, all canopies/tents must be fire resistant. No exceptions will be allowed.
Maintenance and Appearance
Tables and other fixtures should be in good repair. All produce must be kept off the ground. Market products should be of a high quality. Vendors who fail to comply with this requirement may be subject to suspension or termination from the Clarksville Commons Farmers Market.
Vendors must maintain their market stands and spaces in a clean and sanitary condition. Each vendor must leave their space on the plaza in the same condition in which they found it. No containers, waste, trimmings, or garbage should be left behind.
Food samples must be prepared behind the vendor’s market stand and presented in a safe and sanitary manner, according to the state Department of Health code and the direction of Clarksville Commons. The vendor must provide trash receptacles for the disposal of any sampling materials such as cups, utensils or toothpicks.
Scales must be registered as legal for trade and meet local and/or state regulations for commercial scales. Scales must be placed so that they are clearly visible and readable to customers at all times. Scales may be checked annually for accuracy at the market site by officials in Maryland.
Clarksville Commons expects vendors and their staff to comply with the above Market Stand Requirements and to conduct themselves in a manner that contributes to creating a positive shopping experience for our customers. This includes (but is not limited to): turning vehicle engines off while unloading or loading, not smoking on the plaza, and being knowledgeable about Clarksville Commons-sponsored community activities and other vendors at the market. Vendors should refrain from sitting while working in their market stand to help maintain a welcoming shopping experience. The Director of Community Relations is available to give quick breaks as needed.
Common courtesy and respect are essential to the success of the Clarksville Commons Farmers Market. Clarksville Commons expects market participants to be honest and to conduct themselves in a courteous and friendly manner with other vendors, Commons staff, and shoppers.